The Policy applies to Personal Information (as defined below) concerning users of the website https://devimco.com/, websites created specifically for Devimco projects (hereinafter collectively the "Website") as well as to Personal Information collected via our social network accounts, including the following:
(hereinafter collectively the "Social Network Accounts")
The Policy also applies to Personal Information concerning our customers, co-contractors, potential buyers, employees and job applicants, as well as that concerning the directors of our financial partners and the representatives of our subcontractors.
The Policy sets out how we manage and protect Personal Information within the limits imposed on us by the Act respecting the protection of personal information in the private sector (the "Act"). In this regard, the following sections provide you with information on:
Devimco is committed to respecting the following principles, both in its internal policies and in its day-to-day operations and business:
Acceptance and consent
BY USING THE WEBSITE OR BY COMMUNICATING YOUR PERSONAL INFORMATION TO OUR REPRESENTATIVES VIA OUR SOCIAL NETWORK ACCOUNTS, YOU CONSENT TO ITS COLLECTION, USE, DISCLOSURE AND RETENTION IN ACCORDANCE WITH THIS POLICY. PLEASE READ IT CAREFULLY. IF YOU DO NOT CONSENT, PLEASE DISCONTINUE USE OF THE WEBSITE OR SERVICES.
Depending on the nature and sensitivity of your Personal Information, your consent may be express (such consent may be given verbally, in writing or electronically, for example, by checking a box confirming your consent or by signing a form requesting your consent) or implied (when you voluntarily provide Personal Information, for example, by completing a form).
Except where otherwise provided by the Act, you may withdraw your consent at any time upon reasonable notice to Devimco. Please note that if you choose to withdraw your consent to the collection, use or disclosure of your Personal Information, certain features of our Website and/or certain services may no longer be accessible or available to you.
Furthermore, when you communicate your Personal Information via Social Network Accounts, the privacy policies of these platforms may apply. We cannot guarantee that these platforms will respect the exercise of your rights. Please read their privacy policies carefully.:
Personal information collected, methods and purposes of collection
"Personal information" means any information relating to a natural person that allows, directly or indirectly, that person to be identified.
Each of Devimco's internal entities and departments collects only the Personal Information about you that is necessary to establish, manage and maintain its relationship with you. For each of these entities and departments, we describe below the categories of Personal Information we collect, the means by which we do so and the legitimate purposes we pursue in doing so.
If we collect other Personal Information on an ad hoc basis as needed, we will ask for your consent in accordance with Section 3 and the general principles described in Section 2, which are applicable.
Real estate management (residential rental)
Devimco's residential rental division collects the following Personal Information about tenants:
This Personal Information may be collected during telephone conversations or e-mail exchanges with our representatives or when you fill out lease or credit investigation forms. It may also be collected via platforms such as Upperbee and Condo Manager.
In addition, some of this information may be provided to us by third parties such as credit investigation firms, collection agents, banks and outside firms helping foreign residents settle in Quebec.
This Personal Information is required for the following purposes:
In some cases, this Personal Information may be used in legal proceedings (notably before the Tribunal administratif du logement), including civil proceedings relating to the recovery of unpaid rent.
Devimco's commercial leasing department collects the following Personal Information from tenants and/or their representative(s), when the tenant is a legal entity:
This Personal Information is collected by e-mail or via a disclosure form and is required for the following purposes:
In some cases, this Personal Information may be used in legal proceedings, including civil proceedings for the recovery of unpaid rent.
Sales (Condos Clients)
Devimco's department and/or affiliated entities dedicated to the sale of units in co-ownership (condos) collects the following Personal Information from potential buyers:
This Personal Information may be collected during e-mail exchanges with our representatives, when you sign a preliminary contract (and/or an amendment or appendix thereto) or, if applicable, when you fill out any other form required for the sale of a condo unit. This information may also be provided to us by third parties, such as real estate brokers, banks and notaries.
This Personal Information is required for the following purposes:
Devimco's Financial Investments Department collects the following Personal Information from the directors of financial partners and investors:
This Personal Information may be collected during e-mail exchanges with our representatives or through third parties such as credit investigation firms.
It is required for the following purposes:
Devimco's Human Resources Department collects the following categories of Personal Information about employees:
This Personal Information may be collected via technological platforms dedicated to human resources and payroll management (such as BambooHR and Nethris) or via external recruitment firms for information generally provided in a curriculum vitae.
With regard to job applicants, we collect the Personal Information generally provided in a résumé, such as a list of jobs held during a career, as well as identification and contact information such as first and last names, telephone numbers and e-mail address. Subsequently, the other Personal Information listed above is collected as it becomes necessary to advance the hiring process.
Devimco's building construction division collects the following Personal Information from representatives of suppliers and subcontractors:
This Personal Information is collected via the Procore platform for the following purposes:
In some cases, this Personal Information may be used in legal or arbitration proceedings, in the event of a contractual claim.
Security of your Personal Information
The security of your Personal Information is a priority for us. We have put in place physical and technological measures that are reasonable in light of the sensitivity of the Personal Information, its use, amount, distribution and medium.
Disclosure of your Personal Information
To whom ?
We may disclose your Personal Information to third parties in specific circumstances permitted by the Act or other legislation. The following table summarizes these circumstances and the measures we take to protect their confidentiality.
To the following subcontractors, suppliers, co-contractors and agents:
We sign contracts with subcontractors, suppliers, co-contractors and agents in order to provide you with a service and/or improve existing services.
Our contracts require subcontractors, suppliers, co-contractors and agents to:
To another party as part of a business transaction.
Such transaction is defined as the disposal or lease of all or part of our business or its assets, a change in our legal structure by merger or otherwise, the obtaining of a loan or any other form of financing, or a security interest taken to guarantee one of our obligations (hereinafter the "Business Transaction").
Conclude a Business Transaction.
Our contracts require the other party to:
To the legitimate competent authorities.
In order to comply with a court order or decision, including a valid search warrant, or a competent authority.
The laws governing these authorities require them to put measures in place to respect and preserve the confidentiality of your Personal Information.
In general, we refuse to provide access to such information if the request is not legally binding.
To our lawyers and prosecutors.
In order to defend ourselves or assert our rights when we are served with formal notice and/or sued.
Both the law and the mandate letters we sign oblige our lawyers to protect the confidentiality of all our communications with them.
As part of our operations, we do not share your Personal Information with third parties outside Quebec.
If, exceptionally, we are required to disclose your Personal Information outside Quebec, we will conduct a Privacy Impact Assessment that takes into account:
We will only proceed with this communication if this assessment demonstrates that the Personal Information will benefit from adequate protection in accordance with generally accepted principles of protection of Personal Information. In addition, such disclosure will be subject to a written contract that takes into account all the conclusions of the assessment.
We retain Personal Information only as long as necessary for the fulfillment of the purposes for which it was collected, except where legal requirements or contractual interests recognized by law require us to retain it for a longer period. We also reserve the right to establish Personal Information destruction policies from time to time. Upon written request to the e-mail address provided at the end of this Policy, we may also inform you of the length of time we will retain your Personal Information.
If you request the destruction of your Personal Information for which the purposes for which it was collected have been fulfilled, we will use reasonable efforts to fulfill your request as quickly as possible.
With respect to your Personal Information, you have the following rights:
You may exercise these rights by sending an e-mail to the e-mail address provided at the end of this Policy. We will respond to your request within 30 days of receipt, except where the law permits an extension of this period.
Subject to the restrictions set out in the Act, if we refuse to provide or correct your information, we will inform you of the reasons for the refusal, of your recourse and of the applicable sections of the Act.
If we refuse to rectify or delete your Personal Information, we will allow you to add comments to your file in writing with respect to the Personal Information for which rectification or deletion has been refused.
We will also retain Personal Information that has been the subject of a request for access or removal for as long as necessary to allow you to exhaust your remedies under the Act.
Your use of the Website allows us to automatically compile certain information, known as cookies, which may include:
In general, the cookies we use are grouped into three categories:
This may affect your use of our Web site, however, and you may no longer have access to all its functions. We invite you to consult the Ads Setting and Network Network Advertising Initiative sites, as well as your browser's instructions or help section, for further information on cookies.
Devimco's Privacy Officer is Mr. Mathieu Jobin.
If you have any questions or requests regarding this Policy, please send an e-mail to the following address: firstname.lastname@example.org
Devimco reserves the right to change the content of this Policy at any time. Any changes will be posted on our Website and brought to your attention when you log in. We recommend that you print a copy of this Policy for your records and review this section of our Website periodically.